How to Prepare a Furniture Quotation Brief

To request a useful furniture quotation, send the model references, colours, quantity for each model and colour, destination and the specifications you want the supplier to price. Mark undecided details clearly so assumptions can be discussed instead of silently becoming part of the quote.

How should I organise the model list?

Use one line for each model-and-colour combination. Include a Hometios website product link or reference, the requested colour or finish, and the quantity. Add the revision or date of any drawing that the supplier should use.

For Hometios, the minimum is 100 pieces per model per colour. One model in two colours starts at 100 pieces of each colour, or 200 pieces total. Different models can be shipped together when each model and colour meets its own minimum. See the MOQ and mixed-model shipment guide.

What belongs in the specification brief?

• Intended use, overall dimensions and any important clearances.
• Required materials, component construction and finish references, where decided.
• Storage layout, fittings, assembly instructions and included parts.
• Packing route, labels and any required product or packaging checks.
• Destination country and port, where known.
• Required timing, identifying whether it refers to production completion or arrival.

For details that are still open, write “to be confirmed” and request clearly identified alternatives. A reference image can communicate appearance; identify whether its dimensions and construction are also requirements.

How can I compare quotations fairly?

Compare the same configuration and quantities. Record the price basis, quoted trade term and named location, included packaging, sample arrangements, quotation validity and any separate testing or inspection costs.

If a supplier proposes a different material, size or packing method, record it as an alternative. Keep the quoted scope visible rather than comparing unit prices with different assumptions.

What should be confirmed after the first quotation?

Review the product specification, sample and finish references, packing information and inspection plan. Confirm the production schedule, sample charges, payment and after-sales terms for the actual order. Keep revised requirements and quotations linked by a version or date.

The first quotation starts the review; it does not replace the approved specification and order agreement.

Send your furniture sourcing brief

Compare coffee tables, sideboards and home-office desks. Use the sourcing checklist to identify the details still to be agreed, then send Hometios your model list, colours, quantities and destination.